|
The
e-News Letter
To Place an
Order Create a New Account
or Log-in
Price
only $.07 per email including data
storage/warehouse + $50.00
Setup Fee.
* For your convenience the
Customers database is used for the e-Birthday
Letter
as well as for the e-News Letter. You only
maintain one central database.
Keep in Touch
with Your Customers, Guests, Club Members ...
The
e-HospitalityCentral e-News Letter service is a cost
effective way to maintain your customers informed of
your special promotions, daily, activities, calendar and
in general, what is happening at your hotel or company.
The
e-News Letter is broadcasted via email. You
can schedule the email broadcast at your
convenience, just tell us the date and time.
You
can include in your news letter logos, images, hyper
links to your own site pages or email links at no
cost.
You
can send your news letter material to us in the following
document formats, MS Word, MS Excel, MS Power Point,
Html format or just plain text. At no cost we
will convert your news letter material to email format.
You
can send us your customer profiles in MS Excel, DBase
or MS Access. We will import them at no cost
as well as you can maintain your contact list
on-line.
You can
personalize
the e-News Letter with your client record information.
Instructions:
-
Create
a New Account, this is the first step to access
or order any of the services.
-
Log-In
with the user-id and password you specified. This
will redirect you to the management menu where you
can maintain your account and order any of the
services.
-
Once
you are in the Management Menu, select the e-News
Letter option to display the
e-News Letter sub menu.
-
In
the e-News Letter Sub-Menu, select Customers
Database Setup. Only the first time.
-
In
the e-News Letter Sub-Menu, select Send Customers
Database, to send us your customers database or
updates. This can be done as many times you
need. You can send us the customers
database in MS Excel, MS Access, Dbase, comma delimiter
or fix length fields.
-
Select
Maintain Customers Database, to maintain your
customers database on-line.
(add/delete/modify/inactivate)
-
Select
the Send e-News Letter material, to send us your
news letter by email. You can send us
your news letter in Ms. Word, MS Excel, MS Power
Point, plain text or in HTML format.
-
The
last step is to enter the Broadcast Selection. In
this step is where you select your target
customers by contact type and/or country as
well as the date and time of the e-New Letter
broadcast.
Downloads
In order to
facilitate to you the upload of your customer records
you can download from here a blank database with the
customer record pre-defined. You can also create your
own format (see record format below).
MS
Excel 2000 Customer Record Format
MS
Access 2000 Customer Record Format
Dbase III Customer Record Format
Accepted
Formats for Contacts Import
| Data
Source |
Version
or Format Supported |
| Microsoft
Access database |
2.0,
7.0/95, 8.0/97, 9.0/2000 |
| Microsoft
Access project |
9.0/2000 |
| dBASE |
III,
III+, IV, and 5 |
| Paradox,
Paradox for Windows |
3.x,
4.x, and 5.0 |
| Microsoft
Excel spreadsheets |
3.0,
4.0, 5.0, 7.0/95, 8.0/97, and 9.0/2000 |
| Lotus
1-2-3 spreadsheets |
.wks,
.wk1, .wk3, and .wk4 |
| Microsoft
Exchange |
All
versions |
| Delimited
text files |
All
character sets |
| Fixed-width
text files |
All
character sets |
Contact Records
- File Format
| Description |
Field Name |
Type |
Length |
Merge
Characters |
Comments &
Examples |
| Account
Number |
ehc_acct |
Numeric |
15 |
*AC |
Your
E-HospitalityCentral Account Number. |
| Contact
ID |
contact_id |
Text |
15 |
*CI |
Your
Customer ID. Used by e-HospitalityCentral to
identify your contact record. |
| Company
Name |
company_na |
Text |
30 |
*CN |
|
| Title |
title |
Text |
30 |
*TI |
President,
General Mgr. |
| Salutation |
salutation |
Text |
10 |
*SA |
Mr. Ms. Engineer
Judge Professor |
| First
Name |
first_name |
Text |
20 |
*FN |
|
| Last
Name |
last_name |
Text |
20 |
*LN |
|
| Address
Line 1 |
address_1 |
Text |
30 |
*A1 |
|
| Address
Line 2 |
address_2 |
Text |
30 |
*A2 |
|
| City |
city |
Text |
30 |
*CI |
|
| State |
state |
Text |
2 |
*ST |
|
| Zip Code |
zip_code |
Text |
15 |
*ZC |
|
| Country
Code |
coutry_co |
Text |
2 |
*CC |
Based
on ISO 2 Letter Codes |
| Tel.
Country Code |
tel_ctry_c |
Text |
6 |
*TC |
|
| Tel.
Area Code |
tel_area_c |
Text |
6 |
*TA |
|
| Tel.
Number |
tel_number |
Text |
10 |
*TN |
|
| Fax
Country Code |
fax_ctry_c |
Text |
6 |
*FC |
|
| Fax Area Code
|
fax_area_c |
Text |
6 |
*FA |
|
| Fax
Number |
fax_number |
Text |
10 |
*FN |
|
| Birth
Date |
birth_date |
Date or
Text |
8 |
*BD |
Example:
10/25/57 |
| Email |
email |
Text |
60 |
*EM |
|
| Contact
Type1 |
contact_t1 |
Text |
10 |
*T1 |
User can
define usage of this field. Used as part of the
selection criteria when sending the e-News Letter. |
| Contact
Type 2 |
Contact_t2 |
Text |
10 |
*T2 |
User can
define usage of this field. Used as part of the
selection criteria when sending the e-News Letter. |
| Contact
Type 3 |
Contact_t3 |
Text |
10 |
*T3 |
User can
define usage of this field. Used as part of the
selection criteria when sending the e-News Letter. |
| Language |
language |
Text |
3 |
*LA |
User can
define usage of this field.
Examples:
ENG=English or
1=English or
E=English |
| Member
ID |
member_id |
Text |
15 |
*MI |
User can
define usage of this field |
| Geographic
Area |
geo_area |
Text |
1 |
*GA |
Example:
1 The Americas
2 Europe, Middle East and Africa
3 Asia, Australia and Oceania
* User can define their own
Geographic Areas |
| Contact
Record Status |
rec_status |
Text |
1 |
*CS |
(A)ctive (I)native (D)elete
If status not specified (A)ctive status will be
considered. |
*
Notes: All fields are optional except for Contact ID.
Merge fields are substituted with information from the
customer record.
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